A ‘How To’ Guide in Hosting a EuroCHRIE Conference
Organising an international conference requires a dedication of time, financial and manpower resources to undertake the planning and execution of a successful event.
The organiser-host will find complete working documents to help any institution evaluate whether you are ready to organize an international conference or not. In this sense, the Board approved a process to simplify the bidding process.
Phase 1 – Expression of Interest Form
Analyses the feasibility for your institution to organize an EuroCHRIE conference. The emphasis is on general aspects such as manpower, financial control, accessibility, location, conference facilities, security (to mention a few). Your institution should complete the Expression of Interest Form and submit to the Federation Administrator at email@example.com usually 24 months prior to the conference. Once the Conference Committee validates your proposal, you should start phase 2 and prepare to do a presentation to the Board (normally at the EuroCHRIE Spring Board meeting approximately 15 months before the request). You will find out more information in the selection criteria.
Phase 2 – Conference Proposal
The organizer-host will submit the final conference proposal 15 months prior the conference that should be based on the ‘How to Guide’. The Conference Committee will analyse, make suggestions and approve the final document that should be sent to the Federation Administrator at firstname.lastname@example.org
Institutions should read carefully the documentation provided and then evaluate their proposal to ensure that it contains all the relevant information that is identified in the ‘How to Guide’. In addition, we are looking for you to achieve the following objectives:
- To ensure your proposal maintains EuroCHRIE conference quality standard precepts and consistency;
- To be a self-assessment guide for host organizations when planning to organize a EuroCHRIE conference;
- To simplify the bidding process, providing information to the EuroCHRIE Board members.
Once the organizer-host receives EuroCHRIE approval the institution should submit a definitive global bidding proposal.
We hope this guide will encourage your university to present a candidacy for organizing a very successful conference from 2021 onwards.
Remember the deadline for the 2021 Conference is October 2019. We are looking forward to hearing from you and seeing your Phase 1 proposal soon.
Please look at the media walls from previous EuroCHRIE conferences that have taken place since 2011 and locations from 2006.
Hosting a EuroCHRIE Conference – ‘How to’ Guide
This is a handy and straight-forward guide, that needs to be considered at all times in the bidding process. It outlines your responsibilities as an organiser-host and what we expect as the conference committee of EuroCHRIE.
Presentation Selection Criteria
You may be expected to do a presentation to the conference committee. These criteria clearly identify how we will make an objective and transparent judgement about your conference bid.